DESIGN AND IMPLEMENTATION OF AN ONLINE BARCODE ATTENDANCE SYSTEM
ABSTARCT :
Student attendance play significant role in order to justify academic outcome of a student and school as overall. Unfortunately, there is no automated attendance record keeping application available in Malaysia’s secondary schools.
A preliminary study has been conducted in one of secondary schools in Selangor, Malaysia in order to understand the manual attendance record keeping process.
Through interview session, Student Attendance System (SAS) development team, have identified that teachers and school management face problems in recording and managing attendance of their students.
Therefore, SAS has been proposed and developed. Need for a tool to systematically keep the students attendance record increased due to increasing number of school students.
Upon completion of SAS, user acceptance testing conducted among potential end users. Result of UAT shows most of the user satisfied with the system with some minor changes required.
EXISTING SYSTEM :
This Attendance Online System using bar code reader is one way where the lecturers and students need to use Matric Card in order to make an attendance.
The purpose for the system is same as punch card that being used nowadays. All the users that want to use this system must bring their Matric Card to the class and scan their card into bar code reader on making sure that they are come that day.
This bar code reader provides to all the class that located in front of the class. After the class has been finished, the lecturer can view the student attendance from the attendance database.
All the data collection has been saved in the attendance database. This student attendance system is located in one server for each faculty.
DISADVANTAGE :
Technical Issues: Dependence on technology means that system failures, software bugs, or hardware malfunctions can disrupt the attendance process. For example, if the barcode scanner or the online system goes down, recording attendance could be problematic.
Internet Dependence: An online system requires a stable internet connection. In areas with unreliable internet access, this could lead to issues with attendance tracking.
Initial Setup Costs: Implementing such a system involves costs for purchasing barcode scanners, setting up the software, and possibly training staff. This can be a significant investment, especially for smaller organizations.
Privacy and Security Concerns: Storing attendance data online raises concerns about data security and privacy. If not properly secured, sensitive information could be vulnerable to unauthorized access or breaches.
PROPOSED SYSTEM :
Attendance in colleges is generally paper based which may sometimes cause errors. Taking attendance manually consumes more time. So the proposed attendance system uses Barcode reader to take attendance.
In this system, each student is issued a barcode tag. B.B.S.A.S use Barcode reader, Barcode tags and a computer with the software which stores the database about the entire details of the student’s.
[5] Barcode scanners consist of three different parts including the illumination system, the sensor, and the decoder. In general, a barcode scanner “scans” the black and white elements of a barcode by illuminating the code with a red light, which is then converted into matching text.
More specifically, the sensor in the barcode scanner detects the reflected light from the illumination system (the red light) and generates an analog signal that is sent to the decoder.
ADVANTAGE :
Efficiency: The automated nature of barcode scanning speeds up the process of taking attendance. This can be particularly beneficial in large organizations or classrooms, where traditional methods might be time-consuming.
Increased Accuracy: Barcode systems reduce the risk of manual errors in recording attendance. Scanning barcodes is generally more precise than manually entering data or using paper-based systems.
Real-Time Data: Online systems can provide real-time updates on attendance records, allowing for immediate access to up-to-date information. This is useful for monitoring and managing attendance promptly.
Reduced Administrative Burden: Automation reduces the need for manual tracking and data entry, freeing up administrative time and resources. This can lead to more efficient management of attendance records.
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