Server based email system for organisation using Intranet

ABSTARCT :

E-Mail basically allows the sender to be aware of where, when and how his mail reaches the client and what the receiver does with the mail. Many existing mail clients provide very fundamental features such as Reading, Forwarding, Moving, Deleting, etc. But most of them do not provide a proof for having read the mail. The Tracking and Notification feature aim at providing a proof-ofreading a mail. The Notification messages can be sent to the sender's mail id. The Retractable Mails aim at providing a means by which a sender can delete a particular mail even after sending it. This is used when a person sends a mail to a wrong mail id. The Block- backup feature provides a means of preventing printing, saving and copying the mail contents. Finally, the Block-Forwarding feature is a worthy alternative for mail encryption. Encryption is mainly done to prevent access from undesired users.

EXISTING SYSTEM :

? In existing system, information between employees is passed as follows. If any Employee has to pass any information to any other employee then he has to pass the message by any person (office boy) or by calling him (phone). ? If the employee is not available at that moment he can't get the information. ? If he forgets to pass the message then the other employee won't get the information which might be important. Intranet mailing system is used for Local Area Networking like an Organization. ? Using Intranet mailing system we can eliminate such kind of problem. In this mailing system whenever employee opens his inbox ,he gets the message, sent by the other employee.

DISADVANTAGE :

? Important information may not be sent or received in time when necessary. ? Fast information cannot be sent to people in other buildings / location. ? Time consuming. ? Expensive.

PROPOSED SYSTEM :

• Intranet is a network based on the Internet which is accessed by the employees of an organization. • An Intranet provides easy access to internal files and documents to the employees of the organization, from their individual workstations. Sharing of data, made possible through the Intranet, It not only helps in saving time of employees, but also allows employees from various levels to access the data. • It also contributes to a paperless office. And Cipher mail is used to receive the Acknowledgement from receiver automatically. Once the read message deleted, it is automatically removed from the user’s inbox, The user cannot forward any of their mail to anyone.

ADVANTAGE :

? Communication is easy and fast between people. ? Saves time. ? Information can be accessed from any system in the building . ? Efficient ? Receive Acknowledgement ? Low Capacity (Deleted the read message)