Payroll management system

ABSTARCT :

Management of leave and payroll are critical operations for each institution as it has effect on payment of staff memebers of any institution and also to complete it accurately and on time. The Current Leave and Payroll Manager both are paper based systems. Though the attendance is Biometric but still it is not that much efficient in terms of matters related to leave management. Manual payment calculation of staff members is too complex and it even takes lot of time and also requires lot of efforts. So if these processes are automated, it would be of great benefit as it would require less time to calculate the salary of the employees. So, a web application that has a payroll management system is considered as one of the way here. Mmultiple user data access is provided by these system. Users like staff members or administrator can login into the software by writing id and password which are allocated to them from the organization. It involves keeping track of hours worked and can keep a record of employee data including their pay, allowances, deductions and taxes on monthly bases so that fresh definitions are reflected from the month onwards, which leaves all the past data intact. Similarly, for managing the entire task related to leave such as requesting for leave and approval of leave, we have considered leave management system as the solution. The proposed leave and payroll system iS much efficient as it provides a user-friendly environment and manual calculation errors are reduced and security is increased. The tasks which can be processed using the Leave Management module are applying for leave, viewing leave history, viewing leave stats and granting/rejecting leave applications. The Payroll Management module consists of tasks such as viewing payroll & tax deductions and automatic tax calculation. This system can make the existing system faster, more productive and would require less manpower to handle it.

EXISTING SYSTEM :

? Payroll management system minimizes the work load involved in maintaining your employees overall account. ? It reduces human efforts and helps in maintaining an error free employee record. ? It counts the number of days the employee has worked and sums up the salary for the month after deducting any loss of pay. ? It maintains the attendance record of the employee. This could be enhanced with the help of installing biometric devices for optimizing daily attendance. ? The payroll software provides automated pay slip which generates the exact salary required for each employee on the pay day.

DISADVANTAGE :

? Most of the organization the work related to leave and payroll management are paper work so to reduce that paper work and to overcome the problem of time management we decided to make a web-portal. ? It’s useful for keeping track and securing the leave information of the employees. ? This can also can assist in problem solving and avoid conflicts. Generating these reports will assist the admin in updating details regarding important payroll information. ? The software calculates salaries, tax deductions, incentives and bonuses etc by itself, sorts out the issues related to payments and deductions and records it digitally into its database.

PROPOSED SYSTEM :

• Payroll Application has been designed for the purpose of maintaining details of salary such as various allowances and deductions that needs to be given to the employees of the organization. • Also, it generates the salary Sheet of the employees of the organization that assists the accounts department in many ways. • When an Employee applies for leave he can know how many leaves are in balance (Casual Leave, Privilege Leave, Sick Leave, etc) through Leave Management System. • Salary Management system allows you to manage the various loans taken by the employee of the organization.

ADVANTAGE :

? Though the attendance is Biometric but still it is not that much efficient in terms of matters related to leave management. ? The proposed leave and payroll system iS much efficient as it provides a user-friendly environment and manual calculation errors are reduced and security is increased. ? As automatic or computerized calculations are done errors are reduced, more efficient as less time is required, Cost related with accounting software include coaching and program maintenance, Expenses can add up fast with costs for printers, paper, ink and other supplies. ? Employee account can be used by Employees to keep track of their leaves, status of the applications for leave, as well as related information w.r.t to their salary.